Effective Date: 3^rd May 2025
Last Updated: 3^rd May 2025

Suryadatta Group of Institutes (“Suryadatta,” “we,” “us,” or “our”) is committed to safeguarding the personal information of students, parents, faculty, alumni, partners and website visitors. This Privacy Policy explains how we collect, use, store and share your information when you engage with us through our website www.suryadatta.org, our admission portals, events or any other service we provide.

By accessing or using our platforms, you consent to the practices described in this policy.

1. Information We Collect

We collect personal and non-personal information in various ways:

a) Information You Provide to Us

• Full name, date of birth, gender
• Email address, phone number and postal address
• Academic qualifications, past education records
• Identity documents (e.g., Aadhar card, passport)
• Application and registration details
• Payment and fee-related information
• Feedback and survey responses

b) Information Collected Automatically

When you use our website or platforms, we may collect:

• IP address and location data
• Browser type, device ID and operating system
• Pages visited, time spent and access times
• Cookies and similar technologies to improve user experience

2. How We Use Your Information

We use your information for educational, administrative, legal and communication purposes, including:

• Admissions & Enrollments: Verifying eligibility, processing applications, issuing offers
• Academic Administration: Course management, attendance tracking, examinations and certifications
• Communication: Sending important updates, newsletters, academic notifications and event invites
• Support Services: Managing queries, grievances and technical support
• Alumni Engagement: Sharing alumni news, event invitations and networking opportunities
• Marketing & Outreach: Informing you about new programs, scholarships, collaborations, or open days
• Legal Compliance: Complying with regulations, audits, or any lawful request by public authorities

3. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

• Consent provided by you
• Fulfillment of contractual obligations (e.g., enrollment agreement)
• Compliance with legal obligations
• Legitimate interests pursued by Suryadatta (e.g., service improvement, alumni engagement)

4. Information Sharing & Disclosure

We may share your information with:

• Internal Departments & Staff: For academic and administrative purposes
• Affiliated Institutions or Universities: Where your enrollment involves a third-party academic body
• Service Providers: IT support, payment gateways, cloud storage, communication tools (all bound by confidentiality agreements)
• Government Authorities: If required under applicable law or court orders

We do not sell, rent or trade your personal information.

5. Data Retention

Your personal data is retained for as long as required for academic, legal and archival purposes or as necessary to comply with legal obligations. Once no longer required, the data is securely deleted or anonymized.

6. Data Security

We take appropriate technical and organizational measures to protect your data against loss, misuse, unauthorized access, disclosure, alteration or destruction. Measures include:

• Secure servers and encrypted communications
• Regular data backups
• Access control and authentication protocols

However, no method of transmission over the internet is 100% secure. Users are encouraged to keep their login credentials confidential.

7. Your Rights

Depending on applicable data protection laws, you have the right to:

• Access your personal data
• Correct or update inaccurate information
• Withdraw consent at any time
• Request deletion (subject to institutional/legal requirements)
• Object to certain data processing activities
• Lodge a complaint with a relevant data protection authority

To exercise your rights, email us at info@suryadatta.edu.in.

8. Cookies and Tracking Technologies

We use cookies to enhance user experience, gather analytics and personalize content. You may choose to disable cookies via browser settings, but some features of the site may not function properly.

9. Third-Party Links

Our platforms may contain links to external websites. We are not responsible for the privacy practices or content of those sites. Users are encouraged to review the privacy policies of any third-party websites they visit.

10. Children’s Privacy

We do not knowingly collect personal information from individuals under the age of 16 without verified parental or guardian consent. If we become aware that we have inadvertently collected such information, we will delete it promptly.

11. Changes to This Policy

We reserve the right to modify this Privacy Policy at any time. Updated versions will be posted on our website with the effective date. We encourage you to review this policy periodically.

12. Contact Us

For questions, concerns, or to exercise your rights under this policy, please contact:

Suryadatta Group of Institutes
Suryadatta Education Foundation
Email: info@suryadatta.edu.in,  admission@suryadatta.edu.in,  support@suryadatta.edu.in
Phone: 8380038974 | 8956932402, 020-67901300, 8956932415, 020-24430435, 8956932416, 020-2440425
Website: www.suryadatta.org